1. What are the lodging options?
A: Camping is included in your registration. Limited indoor cabin lodging is also available, for an additional fee. Please see the lodging page for more information.
2. What about meals while we’re at the conference?
A: We offer a variety of nourishing options throughout our weekend gathering.
You can pre-purchase a weekend meal plan, providing meals from Friday dinner through Sunday lunch. Visit this link for more information on the meal plan including sample menu.
In addition, for those preferring an a la carte option, we have sourced some wonderful food vendors to provide you the healthiest fare for your weekend.
You are also encouraged to bring your own ingredients for campsite cooking, especially if you have specific dietary needs that may not be met by our prepared food options.
3. How do I get from the airport to the site if I choose to fly?
A: You can fly either into Orlando or Tampa International Airports, and then either rent a car for the weekend.
You can also connect with drivers offering rides, or request a ride from rdvouz.com.
4. What kinds of weather should we expect, and how should we dress?
A: The weather in the forest in February is usually chilly at night and sunny in the afternoons, but sporadic rain is always a possibility in the unpredictable South. As a result, we recommend a wide range of clothing and footwear as explained in the What To Bring section. Be sure to check the weather forecast the week of the event for planning.
5: Do you provide childcare?
A: We do not provide childcare, but we do have limited openings in our Youth program. Please see our “Youth Program” page for more information. If you are interested in providing leadership in this area or special children’s herbal programming, please contact us.
6: Is the Florida Herbal Conference non-profit? I could support the Scholarship fund with a more significant contribution if I could receive a tax deduction.
A: In fact, the conference is organized by the Florida School of Holistic Living, a 501c3 non-profit organization, and as a result the conference does have non-profit status and will provide a tax-deduction receipt for all contributions. You can make your donation at this link, earmarked for the Florida Herbal Conference Scholarship Fund.
7: What do the costs for the conference cover?
A: As many of you know, producing a conference of this magnitude costs a considerable amount, much of which is spent long before the conference ever starts. The conference registration fee covers the costs of our venue, our programming, and the staff who bring you this experience. We are certain that once you experience the depth and breadth of the educational opportunities offered, alongside the beautiful venue and the enjoyable activities, that you will find the conference experience a true value aligned with the registration fee. Those with financial concerns limiting your ability to attend this year’s conference are encouraged to contact us to apply for Work Exchange opportunities.
8: Why are you charging for a parking pass?
A: In 2014, much to the disappointment of many eager herbal enthusiasts, we closed our registration for the conference weeks prior to the event, due to a limited amount of parking space at our previous venue, Camp Winona in DeLeon Springs. In order to responsibly grow our event we must have a true picture of how many cars will be arriving on site.
In the interest of addressing our parking limitations, and to allow more Florida herbalists to gather with us in community in a way that honors the space of our venue, we incentivized carpooling through issuing a modest fee for a parking pass for the 2015 event. The pass is purchased per car, not per person – meaning whether one passenger, or five, you pay one parking fee per vehicle. This allows us as organizers to know precisely how many cars will be on site, and, at what point we have reached capacity and must close our registration for the event.
To further show the community our good intentions behind this change, we donated 100% of parking pass fees to United Plant Savers to support their work and mission. This initiative raised over $2000 from parking passes each year since 2015, in support of the efforts of this non profit organization.
We will continue to utilize a parking pass for our 2018 event, both to raise funds for United Plant Savers, and also to ensure we are prepared to handle the capacity of parking needed at our venue, Retreats by the Lake.
For those who do not yet know herbal friends in your local community, we have created a Rideshare page to connect with fellow attendees and arrange carpools from your area, to be able to share the parking fee. Visit this link to post available seats in your vehicle, or to find open seats with another driver.
We are committed to keeping this event accessible to all, and as organizers do our best to balance all the nuances of these types of decision. We appreciate your feedback and thank you for your support.
9: What is your cancellation policy?
A: If you need to change plans for any reason prior to December 31st, 2017, 50% of your registration fee is refundable. Refund requests must be in writing and received in our office by this date. Email your refund or transfer request to firstname.lastname@example.org, or write to 1109 E Concord Street, Orlando, FL 32803. After December 31st, 2017, there are no refunds available. You may transfer your registration to another participant’s name for a $40 administrative fee until February 10, 2018. We cannot accommodate registration transfers after that date.
10: I would like to teach at the Florida Herbal Conference. How can I apply?
A: The Florida Herbal Conference is a regional gathering intended to cultivate herbalism community within the state of Florida. If you reside in Florida, hold practice in Florida, teach in Florida or are otherwise active with our bioregional botanical medicine, please feel free to contact us to apply to teach during a future conference (2018 has been filled). If you do not reside in Florida or otherwise maintain an active practice here, we regret we do not accept submissions from out-of-state herbalists beyond our two keynote slots. Our intention is to build community within Florida and we reserve our teaching spaces for those herbalists who can receive energy through teaching at the conference and return it to our Florida community in their individual work. This was an intentional decision to specifically uplift our southern community which has historically been disconnected from other regional herbalism gatherings, and we appreciate your understanding.
Don’t see your question here? Visit our “Contact Us” page and let us know.